Employment Status : Contractual
Salary Grade : 9 / Php 19,593.00
Item No. : Not Applicable
Area of Assignment : Pantawid Municipal Operations Office in Northern Samar
Division : Pantawid Pamilya
Section/Unit : Not Applicable
Reports to : Social Welfare Officer IV (Provincial Link)
Position/s Supervised: None
CSC – Prescribed Qualification Standards
Education : Completion of 2 years of studies in College or High School
Graduate with relevant Vocational/Trade course
Training : Four (4) hours of relevant training
Experience : One (1) year of relevant experience
Eligibility : None required
QUALIFICATION GUIDE
Preferred Qualification Standards
Education : Bachelor’s degree in Business Administration,
Accountancy, Commerce major in Accounting/
Management/Banking and Finance/Economics
and Management Accounting or other Related field
Training : Four (4) hours of relevant training
Experience : One (1) year of relevant experience
Eligibility : None required
Job Summary:
The Administrative Assistant III (Municipal Roving Bookkeeper) is expected to facilitate the timely and correct distribution of cash grants to the Pantawid beneficiaries by ensuring that all cash grant-related transactions are facilitated on time and appropriately.
Job Outputs:
- Monthly EMV Distribution Report
- Inventory of Automated Teller Machine (ATM) and Pont of Sale (POS)
- Summary report of the following bank transactions requests:
Transfer of Fund Card Replacement
Account Matching Account Closure/Opening
Payment Reconciliation Account Locking/Unlocking
Primary Tasks/Terms of Reference:
- On Over- the- Counter (OTC) Payment:
- Coordinate with the FO Focal person on the schedule of OTC payments;
- Gather the controlled Order of Payment and Acknowledgement Receipt (OP/AR) of the beneficiaries that are scheduled for OTC payment for the week and prepare for actual OTC payment;
- Witness the actual OTC payments made by LBP servicing branch to each of the beneficiaries;
- Ensure the true identification of the beneficiaries receiving OTC payments;
- Ensure that the beneficiaries are able to sign the AR as proof of receipt of grant;
- Sign the AR as witness during OTC payment;
- Provide the FA with summary of AR signed by the beneficiaries receiving OTC payments for the day;
- Encode the unsigned AR or unclaimed grants in the MRBUI;
- Follow up the transmittal by the LBP servicing branch of the paid OP/AR to the FO;
- Assist in the FA in the preparation of the SOE.
- On Cash Card Payment:
- Check the accuracy of the ID numbers of beneficiaries provided for payroll preparation;
- Monitor and report to FO issues, if any, as regards receipt of grants by the beneficiaries.
- On Compliance Verification System:
- On a random basis, validate the accuracy of the CVs encoded by the Regional IT Officer as basis for the preparation of payroll by the NPMO as against the filled up hard copies of the Compliance Verification forms from the LGUs.
- On the preparation for the cash grants distribution:
- Double check completeness of pre-generated Acknowledgement Receipt (AR), Payment Slips;
- Complete AR/Payment Slips with the Consolidated Order of Payment (COP) and get copy of the COP for payment reconciliation purposes;
- Assist the FA’s in coordinating with Land Bank and other conduits on payout requirements.
- On pending completion of the design of the Payment Reconciliation System by the MIS:
- Do manual payment reconciliation by marking the name of the beneficiaries listed in the COP as “paid” based on the signed AR/Payment Slip every after receipt of the cash grants by the beneficiaries.
- Submit the marked COP to FO within five (5) days after the last payout date;
- Follow up submission of Liquidation Reports by the Land Bank Local branch to the DSWD FO at least within five (5) days after the last day of payout;
- Provide the RPMO feedback during actual distribution of cash grant;
- Should stay/reside in her/his area of assignment/workstation;
- Perform other related tasks as required by immediate supervisor.
COMPETENCY REQUIREMENTS | |||||
CORE | LEVEL | FUNCTIONAL | LEVEL | MANAGERIAL | LEVEL |
Commitment to Credible Public Service | 1 | Pantawid Program Fluency | 2 | Not Applicable | |
Personal Effectiveness | 1 | Case Networking and Linkages | 1 | ||
Delivering Excellent Results | 1 | Grievance Management | 1 | ||
Computer Knowledge and Skills | 1 | ||||
Report Writing | 1 | ||||
Verbal Communication | 1 | ||||
Written Communication | 1 | ||||
Records/Data Management | 1 |
Those who meet the qualification requirements of the said position may apply to the Regional Director, Grace Q. Subong not later than August 16, 2021.
Interested parties are advised to submit the following documents:
- Application Letter;
- Updated Personal Data Sheet (PDS) with passport size ID picture with attached Work Experience Sheet;
- Transcript of Records / College Diploma (photocopy only);
- Certificate of relevant trainings and seminars attended (photocopy only);
- Photocopy of certificate of eligibility/rating/license (if applicable);
- Certificate of Employment, if any, and
- Copy of duly signed Individual Performance Contract Rating (IPCR) or its equivalent with Very Satisfactory rating during the last two (2) rating periods, if any.
Note:
The Agency values inclusivity of age, gender, civil status, disability, religion, ethnicity, social status, class and political affiliation. Thus, the vacant position is open to all qualified individuals and the selection of employees shall be made only according to the principle of merit and fitness.
For online applications, submit complete application documents at jobs.fo8@dswd.gov.ph and indicate APPLICATION FOR ADMINISTRATIVE ASSISTANT III (MUNICIPAL ROVING BOOKKEEPER)-CONTRACTUAL as the SUBJECT.
Incomplete application documents and submission beyond the deadline will not be entertained.
(sgd) CLARITO T. LOGRONIO
SAO/OIC-Division Chief-HRMDD