ORGANIZATIONS AND FUNCTIONS
Over the years, the DSWD‘s operations have expanded, the DSWD‘s budget has dramatically increased, the DSWD has taken an increasingly significant role in disaster management, and the DSWD‘s social protection initiatives have become increasingly complex.
To address these, there is a need to strengthen the organizational structure of the DSWD Central Office and the DSWD Field Offices.
OBJECTIVES
- Further, strengthen the Department’s operations and support offices,
- Make the Department more responsive to the needs of its clients,
Increase the efficiency, effectiveness, and synchronicity of the different Offices, Bureaus, Services and Units (OBSUs} in achieving the DSWD vision, mission, and reform agenda,
- Clarify lines of accountability among OBSUs and Officials, and
Serve as an interim set-up while the Department is completing the proposal for the creation of offices and additional items needed to fulfill our mandate.
THE NEW STRUCTURE
The Field Office is headed by one (1) Regional Director. He or she is assisted by two (2) Assistant Regional Directors. One for Operations and one for Administration. There is a total of seven (7) divisions at the Field Offices, namely:
- Policy and Plans Division
- Promotive Sevices Division
- Protective Services Division
- Disaster Response Management Division
- Financial Management Division
- Administrative Division
- Human Resource Management Division
OFFICE OF THE REGIONAL DIRECTOR
The Regional Director has the authority and the responsibility for the exercise of the. the mandate of the Department and the discharge of its powers and functions, and thus shall exercise supervision and control of the region; she shall be on the lead in the executive determination of policy plans, in the direction, coordination, and supervision of administrative, technical I operational, and developmental activities of the region in the most economically effective management of resources and cost-effective utilization of funds.
The Office of the Regional Director (ORD) consists of the Regional Director and the Assistant Regional Directors (ARDs), together with personnel in their immediate offices; while the ORD proper is composed of the Regional Director and her direct staff; along with the on-man team Internal Audit Unit (IAU),
INTERNAL AUDIT UNIT
To assist the Management on tis compliance to the five (5) general objectives of the internal control: safeguarding of assets; check of accuracy and reliability of accounting data; ensuring economical, efficient and effective operations compliance with laws and regulations; and adherence to managerial policies.
SOCIAL MARKETING UNIT
To undertake advocacy, social marketing, publicity, and networking activities which embody the vision, mission, and goal of the Department to promote social change and to nurture relationships of DSWD with its publics and stakeholders
LEGAL UNIT
The Legal Unit is primarily responsible for providing technical assistance and legal support to Regional Director. It assists the Regional Director by handling administrative cases involving Department personnel and certain litigated cases, by providing the Department legal opinions and advice on matters involving its formal mandate and the exercise of its official powers and functions, and by rendering similar and related services.
POLICY AND PLANS DIVISION
To provide leadership in the formulation, monitoring, and evaluation of policies and plans of the Department and of the social protection sector along with social welfare and development and social safety nets; coordinate and facilitate inter-office, inter-bureau, and inter-agency meetings and other bilateral agreements relative to the monitoring of compliance to regional and international commitments/instruments in line with social protection particularly on social welfare and social safety nets; coordinate the development and promotion of the Department’s policy reform and legislative agenda and in conducting basic and policy and policy researches; and provide leadership and / or secretarial support to various technical working groups (TWGs) and interoffice bodies within and outside the Department
POLICY DEVELOPMENT AND PLANNING SECTION
To provide leadership in the formulation, monitoring, and evaluation of policies and plans of the Department and of the social protection sector along with social welfare and development and social safety nets; coordinate and facilitate inter-office, inter-bureau, and inter-agency meetings and other bilateral agreements relative to the monitoring of compliance to regional and international commitments/ instruments in line with social protection particularly on social welfare and social safety nets; coordinate the development and promotion of the Department’s policy reform and legislative agenda and in conducting basic and policy researches; and provide leadership and I or secretarial support to various technical working groups (TWGs) and interoffice bodies within and outside the Department.
UNITS
- Planning Unit
- Policy and Research Unit
- Monitoring and Evaluation Unit
NATIONAL HOUSEHOLD TARGETING SECTION
The National Household Targeting System for Poverty Reduction or Listahanan is a management information system that identifies who and where the poor are in the whole Central Visayas. The system guarantees the generation and establishment of a socio-economic database of poor households and gives the human face behind the statistics.
REGIONAL INFORMATION AND COMMUNICATION TECHNOLOGY MANAGEMENT SECTION
To be responsible for determining and recommending necessary, cost-effective infrastructures and systems that enhance the FO’s competency for ICT governance; to serve as the service manager for the ICT systems and infrastructure through a mainstreamed approach; to serves and works across divisions, units / sections, programs, and services, centers and institutions of the Field Office to sustain the productive application of ICTs to social protection and social welfare and development programs, projects, administration and services; and to fosters the efficient and effective use of ICT by the Field Office by providing advice, tools, information and services to help in the use of ICT to improve administration and service delivery often referred to as e-government.
STANDARD SECTIONS
The Standards Unit is responsible for implementing the regulatory and quality assurance roles of the Standards Bureau at the Field Office level.
OFFICE OF THE ASSISTANT REGIONAL DIRECTOR FOR OPERATIONS
To lead in the development and management of social protection programs and services, and in orchestrating the effective implementation of core poverty reduction programs such as the Pantawid Pamilyang Pilipino Program, Sustainable Livelihood Program, and KALAHI CIDSS-NCDDP thru various strategies and approaches; and responsible for facilitating the convergence effort of the Department in coordination and collaboration with other DSWD clusters, line agencies, and other concerned offices/organizations.
DIVISIONS
1. Promotive Service Division
2. Disaster Response Management Division
CONVERGENCE
To provide technical and administrative support to ensure the complementation of its core programs and strengthen collaboration with internal and external stakeholders to maximize results.
PROTECTIVE SERVICES DIVISION
To supervise, monitor, and provide technical assistance and resource augmentation for responsive and efficient implementation of social welfare and development (SWD) programs and projects to ensure the protection of the vulnerable sectors.
INSPECTORATE COMMITTEE
To lead in the assessment of centers / residential and non-residential care facilities along with areas of Administration and Organization, Program Management, Case Management, Helping strategies / Services / Interventions and Physical Structure and Safety through the National Inspectorate Committee as the basis for the action of duty bearers and stakeholders towards achieving “centers of excellence”
CAPACITY BUILDING SECTION
To enhance the competencies of intermediaries and stakeholders of DSWD in performing and achieving its goals as the lead in the social welfare and social protection sector.
CRISIS INTERVENTION SECTION
To provide protective services for the poor, vulnerable, and disadvantaged individuals and families in crisis and in difficult situations and communities in difficult circumstances due to disasters and calamities and are needing assistance to recover or rehabilitate.
COMMUNITY-BASED SECTION
To provide technical assistance and resource augmentation on the devolved and retained community-based program/service for the vulnerable sectors such as children in need of special protection youth with special needs, women in especially difficult circumstances, persons with disability, older persons, disadvantaged families, and communities at risk, to empower and move them to a situation where they are active participants in their development
SUPPLEMENTARY FEEDING PROGRAM MANAGEMENT OFFICE
To provide technical assistance to LGUs on the implementation of the Supplementary Feeding Program in order to improve and sustain the nutritional status of identified malnourished children in Day Care Centers and other Child Development institutions.
SOCIAL PENSION PROGRAM MANAGEMENT OFFICE
To manage and coordinate with LGUs on the implementation of the Social Pension Program for Indigent Senior Citizens in order to improve the living condition of eligible indigent senior citizens
ADOPTION RESOURCES AND REFERRAL UNIT
To ensure placement of children needing alternative parental care either temporary or permanent
MINORS TRAVELING ABROAD
To ensure the special, protection of children against abuse, exploitation, and discrimination
CENTER-BASED SECTION
To oversee, monitor, and provide technical assistance to center heads and staff providing residential care and center-based services in the performance of case management of the residents and clients.
Management and operation of residential and non-residential care services and facilities
DSWD Centers and Institutions:
- RSCC
- RRCY
- Regional Haven
- Haven for Girls
PROVINCIAL SWAD TEAM
To provide technical assistance and resource augmentation to the devolved and retained community-based program I service for the vulnerable sectors such as children in need of special protection, youth with special needs, women in especially difficult circumstances, persons with a disability, older persons, disadvantaged families and communities at risk; to empower and move them to a situation where they are active participants in their development at the provincial level.
PROMOTIVE SERVICES DIVISION
To ensure efficient and effective operational linkages with Pantawid Pamilyang Pilipino Program, Sustainable Livelihood Program, and KC-NCDDP, and other national programs of the DSWD within the region through responsible planning, coordinating, monitoring, and evaluation.
SUSTAINABLE LIVELIHOOD PROGRAM
To manage the implementation of sustainable livelihood programs and projects and to lead the Department’s efforts in establishing linkages and networks for potential partners.
KALAHI-CIDSS NCDDP
To coordinate and manage all Kalahi CIDDS-NCDDP implementation and serves as the counterpart of the NPMT at the regional level
PANTAWID PAMILYANG PILIPINO PROGRAM MANAGEMENT OFFICE
To execute all plans, policies, tasks, and activities in the implementation of the CCT and MCCT program and ensure the operation of the program systems and procedures through its five (5) major units and five support units
DISASTER RESPONSE MANAGEMENT DIVISION
To lead in the planning, coordination, and monitoring of all disasters during disaster or calamity in the form of relief, rehabilitation, and recovery services in accordance
SECTIONS:
- Disaster Response and rehabilitation Setion
- Regional Resource operations Section
- Disaster Response Information and Management Section
DISASTER RESPONSE AND REHABILITATION SECTION
To lead in the provision of disaster relief, rehabilitation, and recovery program, projects, and services at disaster-stricken local government units.
REGIONAL RESOURCE OPERATIONS SECTION
To ensure the availability, accessibility, and readiness of resources, food and non-food items, and administrative support necessary before and during disaster operations at all levels.
- WAREHOUSING UNIT – To ensure the availability of the required number of family food packs and non-food items at the regional level.
DONATION UNIT – To oversee and facilitate the management of local and foreign donations for disaster relief operations upon recommendations of the RDRRMC and the Administrative Office in coordination with the other government Offices agencies like the Department of Foreign Affairs and Bureau of Customs.
DISASTER RESPONSE INFORMATION AND MANAGEMENT SECTION
To establish and maintain a database and ensure the operationalization of the DROMIC reporting system on important and critical information relative to disaster response, relief, and rehabilitation operations in coordination with the DRRMC.
OFFICE OF THE ASSISTANT REGIONAL DIRECTOR FOR GENERAL ADMINISTRATION AND SUPPORT SERVICES
To provide leadership, staff expertise, and support in the management / administration of financial resources, facilities and the physical structure, personnel requirement and administration, supplies, and other logistical management of procurement activities in a manner that is transparent, accountable, proactive, results-oriented, and value-adding to the stewardship of the DSWD Field Office’s resources.
DIVISIONS:
- Financial Management Division (FMD)
- Administrative Division (AD)
- Human Resource Management and Development Division (HRMDD)
FINANCIAL MANAGEMENT DIVISION
To provide an efficient and effective financial plan to support the Department’s Programs/Activities/Projects aimed at achieving its desired outcome and mandate; develop and implement policies and guidelines for the effective, efficient, and economical management of financial resources of the Field Office; manage financial and related non-financial information system to ensure timely compliance with reporting requirements of oversight agencies and statues, and to support or provide management with relevant information and advice / options in division-making process; and the evaluation and analysis of the operating performance of various responsibility centers of the Field Office.
ACCOUNTING SECTION
To ensure an efficient and effective implementation of accounting polices and guidelines for proper management of financial resources of the Field Office; ensure timely compliance with reporting requirements of oversight agencies and statues; provide management with relevant information relevant in the decision-making process, and evaluate and analyze the operating performance of various responsibility centers of the Field Office.
BUDGET SECTION
To coordinate with the Planning Unit and is responsible for the preparation of the Field Office budget estimates, budget proposal using the two-tier approach before the Regional Development Council (RDC) for endorsement to the Department of Budget and Management, Local Government Unit, and other oversight and administrative agencies. It supports the implementation of policies and guidelines for the effective, efficient, and economical management of financial resources of the Field Office.
ADMINISTRATIVE DIVISION
To ensure the provision, maintenance, and management of logistical requirements to support the Department in the attainment of its vision and mission; develop policies and formulate plans and programs related to the provision of logistical services and personnel administration; ensure the provision of services related to property management, record management, maintenance of facilities and vehicles, operation of transportation, communication, utility services, and supervision of janitorial and security services; ensure appropriate management systems ad procedures are in place for economical, efficient, and effect services; and direct all activities pertaining to procurement, planning, and contract management and monitoring.
GENERAL SERVICES SECTION
To ensure the provision of maintenance to support the Department in the attainment of its vision and mission; develop policies and formulates plans and programs related to the provision of general services; ensure the provision of services related to property management, maintenance of facilities and vehicles, operation of transportation, communication, utility services and supervision of janitorial and security services; ensure appropriate management systems and procedures are in-placed for economical, efficient and effective services.
PROPERTY AND SUPPLY SECTION
To ensure all resources of the government are managed, expended, or utilized in accordance with law and regulation, and safeguarded against loss or wastage through illegal or improper disposition, with the aim of ensuring economy, efficiency, and effectiveness in the operations of the government; ensure the provision of services related to property and supply management; maintenance of properties/facilities, vehicle, and equipment.
PROCUREMENT SECTION
To ensure an efficient, effective, and timely provision of supplies and other logistical requirements to support the Field Office in the attainment of its vision and mission by directing all activities pertaining to procurement, planning, and contract management and monitoring.
RECORDS MANAGEMENT SECTION
To develop policies, programs, and procedures for efficient and effective records management and ensure appropriate management systems and procedures are in-placed for economical, efficient, and effective services.
HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT DIVISION
To address the Field Office manpower requirements and ensure the well-being of personnel towards greater employee productivity and overall organizational effectiveness by leading the development of policies and systems relative to manpower planning, recruitment, and selection, performance management, human resource needs assessment, career development, and employee welfare and labor relations, and personnel administration.
LEARNING AND DEVELOPMENT SECTION
To strengthen the Field Office career management and development systems anchored on the promotion of skills (soft/hard), and develop human capital up to optimum potential.
HUMAN RESOURCE PLANNING AND PERFORMANCE MANAGEMENT SECTION
To ensure proper and appropriate implementation of staffing policies and activities that involve manpower recruitment, selection, and performance appraisal/management.
HUMAN RESOURCE WELFARE SECTION
To ensure timely and proper implementation of activities geared towards the promotion of employees’ welfare and the improvement of employee relations.
PERSONNEL ADMINISTRATION SECTION
To ensure an efficient and effective administration of the day-to-day personnel request and general administration