ORGANIZATIONS AND FUNCTIONS

Over the yearsthe  DSWDs operations have expanded,  the  DSWD‘s budget has dramatically increased,   the  DSWD has taken an increasingly significant role in disaster management,   and the   DSWDs social protection initiatives have become increasingly complex.

To address these, there is a  need to strengthen the organizational structure of the DSWDCentral Office and the DSWD Field Offices.

OBJECTIVES

  1. Further, strengthen the Department’s operations and support offices,
  2. Make the Department more responsive to the needs of its clients,
  3. Increase   the efficiency, effectiveness, and synchronicity   of the different Offices, Bureaus, Services and Units (OBSUs} in achieving the DSWD vision, mission, and reform agenda,
  4. Clarify lines of accountability among OBSUs and Officials, and
  5. Serve as an interim set-up while the Department is completing the proposal for the creation of offices and additional items needed to fulfill our mandate.

THE NEW STRUCTURE

The Field Office is headed by one (1) Regional Director. He or she is assisted by two (2) Assistant Regional Directors. One for Operations and one for Administration.   There is a total of seven (7) divisions at the Field Offices, namely:

  1.         Policy and Plans Division
  2.         Promotive Sevices Division
  3.         Protective Services Division
  4.         Disaster Response Management Division
  5.         Financial Management  Division
  6.         Administrative  Division
  7.        Human Resource Management  Division

OFFICE OF THE REGIONAL DIRECTOR

ThRegional  Director has the authority and the responsibility for the exercise of the. the mandate of the  Department and the discharge of its powers and functionsand thus shall exercise supervision and control of the regionshe shall be on the lead in the executive determination of policy plans,    in the direction,    coordination,    and supervision of administrative,  technical I operational, and developmental activities of the region in the most economically effective management of resources and cost-effective utilization of funds.

The Office of the  Regional Director (ORD) consists of the  Regional Director and the Assistant RegionaDirectorstogether with personnel in their immediate offices; while the ORD proper is composed of the  Regional Director and her direct staff;  along with the one-man team Internal Audit Unit (IAU),  the Regional Information  Officer of the Social Marketing Uni(SMU)and the Legal Counsel of the Legal Unit.

INTERNAL AUDIT UNIT

To assist the Management on its compliance to the five (5) general objectives of the internal control:   safeguarding of assets;  checking of accuracy and reliability of accounting data; ensuring economical,  efficient, and effective operations;   compliance with laws and regulations;   and adherence to managerial policies.

SOCIAL MARKETING   UNIT

To undertake advocacy, social marketing, publicity,  and networking activities which embody the vision, mission, and goal of the Department  to promote  social change and to nurture relationships of DSWDwith its publics and stakeholders

LEGAL UNIT

The  Legal Unit is primarily responsible for providing technical assistance and legal support to  Regional Director.  It assists the  Regional Director by handling administrative cases involving  Department personnel and certain litigated cases, by providing the Department legal opinions and advice on matters involving its formal mandate and the exercise of its official powers and functions, and by rendering similar and related services.


POLICY AND  PLANS DIVISION

To   provide   leadership   in   the   formulation,     monitoring,    and evaluation   of  policies  and  plans of  the  Department   and  of  the  social protection  sector along with social welfare  and development  and social safety netscoordinate  and facilitate  inter-office, interbureauand inter-agency meetings  and other  bilateral   agreements  relative  to  the  monitoring   of compliance to regional and international  commitments/ instruments  in line with  social protection  particularly  on social welfare  and social safety nets; coordinate  the  development  and promotion   of the  Departments  policy reform    and   legislative   agenda  and   in   conducting   basic  and   policy researches; and provide leadership and I or secretarial  support  to various technical  working groups {TWGs) and interoffice bodies within and outside the Department.

POLICY DEVELOPMENT AND PLANNING SECTION

To provide leadership in the formulation,     monitoring,    and evaluation of policies and plans of the  Department and of the social protection sector along with social welfare and development and social safety nets; coordinate and facilitate inter-office,  inter-bureau,  and inter-agency meetings and other bilateral agreements relative to the monitoring of compliance to regional and international commitments/ instruments in line with social protection particularly on social welfare and social safety nets; coordinate the development and promotion of the  Department’s policy reform and legislative agenda and in conducting basic and policy researches; and provide leadership and I or secretarial support to various technical working groups (TWGs) and interoffice bodies within and outside the Department.

UNITS

  1.         Planning Unit
  2.         Policy and Research Unit
  3.         Monitoring  and Evaluation Unit

NATIONAL HOUSEHOLD TARGETING SECTION

The National Household Targeting System for Poverty Reduction or Listahanan is a  management information system that identifies who and where the poor are in the whole  Central VisayasThe system guarantees the generation and establishment of a  socio-economic database of poor households and gives the human face behind the statistics.

REGIONAL INFORMATION AND COMMUNICATION TECHNOLOGY MANAGEMENT SECTION

To be responsible for determining and recommending necessary, cost-effective infrastructures and systems that enhance the  FO’s competency for ICT governance; to serve as the service manager for the ICT systems and infrastructure through a  mainstreamed approach;  to serves and works across divisions, units I sections, programs, and services, centers and institutions of the Field Office to sustain the productive application of ICTs to social protection and social welfare and development programs, projects,  administration and services;   and to fosters the efficient and effective use of   ICT by the   Field  Office by providing advice,  tools, information and services to help in the use of ICT to improve administration and service delivery often referred to as e-government.

STANDARD SECTIONS

The Standards Unit is responsible for implementing the regulatory and quality assurance roles of the Standards Bureau at the Field Office level.


OFFICE  OF THE ASSISTANT REGIONAL  DIRECTOR FOR OPERATIONS

To lead in the development and management of social protection programs and services, and in orchestrating the effective implementation of core poverty reduction programs such as the Pantawid Pamilya Pilipino Program, Sustainable Livelihood Program, and KALAHI-CIDSSNCDDPthru various strategies and approaches;  and responsible for facilitating the convergence effort of the  Department in coordination and collaboration with other  DSWD clusters,  line agencies, and other concerned offices/organizations.

DIVISIONS

    1. Promotive Service Division

    2. Disaster Response Management Division

CONVERGENCE

To provide technical and administrative support to ensure the complementation of its core programs and strengthen collaboration with internal and external stakeholders to maximize results.


PROTECTIVE  SERVICES DIVISION

To supervise,   monitor,   and provide technical assistance  and resource augmentation for responsive  and efficient implementation of social welfare and development  (SWD) programs and projects to ensure the protection of the vulnerable sectors.

INSPECTORATE  COMMITTEE

To lead in the assessment of centers  residential and non- residential care facilities along with areas of Administration and Organization, Program Management,  Case Management,  Helping Strategies  / Services / Interventions and  Physical Structure and  Safety through the  National Inspectorate    Committee as the basis for the action of duty bearers and stakeholders towards achieving “centers of excellence”.

CAPACITY  BUILDING   SECTION

To enhance the competencies of intermediaries and stakeholders of DSWD in performing and achieving its goals as the lead in the social welfare and social protection sector.

CRISIS   INTERVENTION   SECTION

To provide protective services for the poor, vulnerable,  and disadvantaged individuals and families in crisis and in difficult situations and communities in difficult circumstances due to disasters and calamities and are needing assistance to recover or rehabilitate.

COMMUNITY-BASED SECTION

To provide technical assistance and resource augmentation on the devolved and retained community-based program/service for the vulnerable sectors such as children in need of special protectionyouth with special needswomen in especially difficult circumstances,  persons with disability, older persons, disadvantaged families, and communities at risk, to empower and move them to a  situation where they are active participants in their development.

SUPPLEMENTARY FEEDING PROGRAM MANAGEMENT OFFICE

To provide technical assistance to LGUs on the implementation of the Supplementary  Feeding Program in order to improve and sustain the nutritional status of identified malnourished children in Day Care Centers and other Child Development institutions.

SOCIAL PENSION PROGRAM MANAGEMENT OFFICE

To manage and coordinate  with  LGUs on the  implementation   of the Social Pension Program for Indigent Senior Citizens in order to improve the living condition  of eligible indigent senior citizens

ADOPTION RESOURCES AND REFERRAL UNIT

To ensure placement of children needing alternative parental care either temporary or permanent.

MINORS TRAVELING ABROAD

To  ensure   the   special  protection    of   children   against  abuse, exploitation,  and discrimination

CENTER-BASED   SECTION

To oversee,  monitor,   and provide technical assistance to center heads and staff providing residential care and center-based services in the performance of case management of the residents and clients.

Management  and operation  of residential and non-residential  care services and facilities  towards achieving  “center of excellence”

DSWD Centers and Institutions:

  1.         RSCC
  2.         RRCY
  3.         Regional Haven
  4.         Haven for Girls

PROVINCIAL SWAD TEAM

To provide technical assistance and resource augmentation to the devolved and retained community-based program  I service for the vulnerable sectors such as children in need of special protectionyouth with special needswomen in especially difficult circumstances, persons with a disability, older persons, disadvantaged families and communities at risk;   to empower and move them to a  situation where they are active participants in their development at the provincial level.


PROMOTIVE   SERVICES DIVISION

To ensure efficient and effective operational linkages with Pantawid Pamilyang Pilipino Program, Sustainable Livelihood Program, and KC-NCDDP, and other national programs of the  DSWD within the region through responsible planning, coordinating,  monitoring,  and evaluation.

SUSTAINABLE   LIVELIHOOD     PROGRAM    MANAGEMENT    OFFICE

To manage the implementation of sustainable livelihood programs and projects and to lead the Department’s efforts in establishing linkages and networks for potential partners.

KALAHI-CIDSS  PROGRAM   MANAGEMENT    OFFICE

To coordinate  and manage KALAHI-CIDSS  NCDDP  implementation and serves as the counterpart  of the NPMT at the regional level

PANTAWID  PAMILYANG PILIPINO PROGRAM MANAGEMENT  OFFICE

To execute all plans, policies, tasks, and activities in the implementation of the CCT and MCCTprogram and ensure the operation of the program systems and procedures through its five major units and five support units.


DISASTER   RESPONSE   MANAGEMENT  DIVISION

To lead in the planning, coordination,  and monitoring of all disasters during disaster or calamity in the form of relief,  rehabilitation,     and recovery services in accordance with   RA  10121,  also known as the  National    Disaster Risk Reduction and  Management    Act for  2010.

SECTIONS:        

  1. Disaster Response and Rehabilitation Section

      2. Regional Resource Operations Section

      3. Disaster Response Information  and Management  Section

DISASTER  RESPONSE  AND REHABILITATION     SECTION

To lead in the provision of disaster relief,   rehabilitation,   and recovery program,   projects,   and services at disaster-stricken local government units.

REGIONAL  RESOURCE  OPERATIONS   SECTION

To ensure the availability, accessibility, and readiness of resources, food and non-food items, and administrative support necessary before and during disaster operations at all levels.

  •  WAREHOUSING UNIT – To ensure the availability of the required number of family food packs and non-food items at the regional level.
  • DONATION UNIT – To oversee and facilitate the management of local and foreign donations for disaster relief operations upon recommendations of the RDRRMC and the  Administrative   Office in coordination with the other government   Offices agencies like the  Department of  Foreign  Affairs and Bureau of Customs.

DISASTER  RESPONSE  INFORMATION AND MANAGEMENT SECTION

To establish and maintain a database and ensure the operationalization of the DROMIC reporting system on important and critical information relative to disaster response, relief, and rehabilitation operations in coordination with the DRRMC.


OFFICE OF THE ASSISTANT  REGIONAL  DIRECTOR FOR GENERAL ADMINISTRATION AND SUPPORT  SERVICES

To provide leadership,   staff expertise,    and support in the management /administration of financial resourcesfacilities and the physical structure, personnel requirement and administration,   supplies, and other logistical management of procurement activities in a  manner that is transparent, accountable, proactiveresults-oriented,  and value-adding to the stewardship of the DSWD Field Offices resources.

DIVISIONS:

  1. Financial Management  Division

      2. Administrative  Division

      3. Human Resource Management  and Development  Division


FINANCIAL MANAGEMENT  DIVISION

To provide an efficient and effective financial plan to support the Departments  Programs/Activities/Projects aimed at achieving its desired outcome and mandate; develop and implement policies and guidelines for the effective, efficient, and economical management of financial resources of the Field Officemanage financial and related non-financial information system to ensure timely compliance with reporting requirements of oversight agencies and statutes, and to support or provide management with relevant information and advice/  options in decision-making process; and the evaluation and analysis of the operating performance of various responsibility centers of the Field  Office.

ACCOUNTING SECTION

To ensure an efficient and effective implementation of accounting policies and guidelines for proper management of financial resources of the Field   Office;  ensure timely compliance with reporting requirements of oversight agencies and statutes;   provide management with relevant information relevant in the decision-making process, and evaluate and analyze the operating performance of various responsibility centers of the  Field Office.

BUDGET SECTION

To coordinate  with  the  Planning  Unit  and is responsible  for  the preparation  of the Field Office budget estimates, budget proposal using the twotier   approach  before  the  Regional Development   Council  {RDC) for endorsement to the Department of Budget and ManagementLocal Government   Unit,  and other oversight and administrative agencies.  It supports the implementation of an effective financial plan to the Department’s program/activities/projects aimed at achieving its desired outcome and mandate;  development and implementation of policies and guidelines for the effective,  efficient,   and economical management of financial resources of the Field Office.


ADMINISTRATIVE DIVISION

To ensure the provision,  maintenanceand management of logistical requirements to support the Department in the attainment of its vision and mission; develop policies and formulate plans and programs related to the provision of logistical services and personnel administration;   ensure the provision of services related to property management,  record management,  maintenance of facilities  & vehicles,  operation of transportation,   communication,    utility services,   and supervision of janitorial and security services; ensure appropriate management systems and procedures are in place for economical,   efficient,   and effective services; and direct all activities pertaining to procurement, planning, and contract management and monitoring.

GENERAL SERVICES SECTION

To ensure the provision of maintenance to support the  Department in the attainment of its vision and mission; develop policies and formulates plans and programs related to the provision of general services; ensure the provision of services related to property managementmaintenance of facilities  & vehicles, operation of transportation,   communication,   utility services and supervision of janitorial and security services; ensure appropriate management systems and procedures are in-placed for economical, efficient and effective services.

PROPERTY AND SUPPLY SECTION

To ensure all resources of the government are managed, expended, or utilized in accordance with law and regulation,  and safeguarded against loss or wastage through illegal or improper disposition,  with the aim of ensuring economy,  efficiency,  and effectiveness in the operations of the government;  ensure the provision of services related to property and supply management,    maintenance of properties/facilities,    vehicle,    and equipment.

PROCUREMENT SECTION

To ensure an efficient,  effective,  and timely provision of supplies and other logistical requirements to support the   Field   Office in the attainment of its vision and mission by directing all activities pertaining to procurement,  planning, and contract management and monitoring.

RECORDS MANAGEMENT SECTION

To develop policies, programs, and procedures for efficient and effective records management and ensure appropriate management systems and procedures are in-placed for economical,   efficient,   and effective services.


HUMAN  RESOURCE MANAGEMENT  AND DEVELOPMENT DIVISION

To address the Field Office manpower requirements and ensure the well-being of personnel towards greater employee productivity and overall organizational effectiveness by leading the development of policies and systems relative to manpower planning, recruitment, and selection, performance management, human resource needs assessment, career development,   and employee welfare and labor relations,  and personnel administration.

LEARNING AND DEVELOPMENT SECTION

To strengthen the  Field Office career management and develop systems anchored on the promotion of skills (soft I hard),  and develop human capital up to optimum potential.

HUMAN RESOURCE PLANNING AND PERFORMANCE MANAGEMENT SECTION

To ensure proper and appropriate implementation of staffing policies and activities that involve manpower recruitment, selectionand performance appraisal/management.

HUMAN RESOURCE WELFARE SECTION

To ensure timely and proper implementation of activities geared towards the promotion of employees’  welfare and the improvement of employee relations.

PERSONNEL ADMINISTRATION SECTION

To ensure an efficient and effective administration of the day-to-day personnel request and general administration.